Plain-language process
No confusing paperwork jargon. We explain everything in plain English.
You run the crew. We handle the paperwork.
Upload the RFP. We turn complex solicitations into a ready-to-submit capability statement, compliance matrix, and technical narrative, so you can review, sign, and send.
New to government bids? Start here
Every requirement cites its page in the RFP. Anything we don't know stays a visible blank. See a sample sheet- HVAC
- Janitorial
- Landscaping
- IT / Computer Support
- Electrical
Every line traced to the RFP. Nothing made up.
Here's part of a compliance matrix, labelled the way you'd label a part. Each numbered point is something our team does on every bid.
Synthetic sample, not a real clientSheet 2 of 3
Compliance matrix
Sample Solicitation · No. [SAMPLE-0000]General liability, $2,000,000 per occurrenceMetp. 14 ·
Contractor shall maintain commercial general liability coverage of not less than $2,000,000 per occurrence.
State contractor license on file: [License number]Needs youp. 6 ·
Bidder shall provide a current state license number.
Airport work: SIDA badging for every crew member on siteCheckedp. 22 ·
All personnel requiring unescorted access shall obtain a SIDA badge.
Authorized signature
Date
Bid Submission PackageSample · Synthetic
Three documents, bound as one packet, ready for your signature.
Page and quote for every requirement
Each row shows the page number and the exact sentence it came from, so you can check it against the real RFP without rereading the whole thing.
Missing details stay visible
If you haven't given us a fact, it shows as a bracketed placeholder. We never fill one in with a guess, and you can't download the packet until every placeholder is filled.
Rules specific to the agency
Schools mean background checks. Airports mean SIDA badges. Transit means DBE goals. We check what this agency actually asks for, not a generic list.
You sign it and send it
You submit through your own portal account. We never touch your login and never submit on your behalf.
Now accepting founding clients.
You focus on the job
We handle the writing so you can keep running your business.
Built for small trades
Not a big consulting firm, made for HVAC, janitorial, landscaping / grounds maintenance, IT / computer support, and electrical contractors.
Three steps. You're in charge of the last one.
| Step | Who | What happens |
|---|---|---|
| Tell us about the bid | You | A three-step form: your company info, the agency and job details, and the bid file itself. |
| We do the work | Our team | Our team writes the paperwork about your company, checks it against the agency's rules, and writes up the technical part.We aim to have your bid ready within 48 hours |
| You review and send it | You | You check everything over. We confirm once it's actually sent in to the agency. |
We never submit on your behalf. You stay in control of your own agency portal account.
Trades we work with.
We're set up for the kind of bids small trade businesses actually deal with.
HVAC
Installation, maintenance, and repair contracts for public buildings.
Janitorial
Cleaning and facility-upkeep contracts for schools, offices, and public spaces.
Landscaping
Grounds maintenance and lawn care contracts for cities, parks, and school districts.
IT / Computer Support
Help desk, network support, and technical-service contracts for schools, agencies, and public offices.
Electrical
Panel upgrades, lighting retrofits, and wiring contracts for municipal and school facilities.
We're deepest in these five, but if you're in a related trade, go ahead and start your bid. You'll get an honest heads-up right away if something's outside our sweet spot (a trade outside these five gets less tailored compliance guidance, but we'll tell you that up front, not after you've paid). Prefer to ask first? Contact us.
Plain prices, confirmed with you before work starts.
Every deliverable is free to preview before anything's due: real excerpts from your actual bid, not a mockup. Starting prices are below.
| Plan | PilotStart here | One-off | Retainer |
|---|---|---|---|
| Price | On usFree for the first 10 clients | $399Starting at | $649/moStarting at |
| For | A low-commitment first bid, on us to prove the process. | A single bid, fully prepared. | Ongoing coverage for teams bidding regularly. |
| Terms | No commitment after | Confirmed with you before work starts | Up to 2 full bids a month |
| Included | One full bid, done for youSee how the process works | The write-up about your companyA checklist matching the agency's rules · The technical write-up | We send you bids that fit your tradeOne person who knows your file |
| Choose a plan | Start a pilot bid | Start a one-off bid | Ask about a retainer |
- Price
- On usFree for the first 10 clients
- For
- A low-commitment first bid, on us to prove the process.
- Terms
- No commitment after
- Included
- One full bid, done for youSee how the process works
- Price
- $399Starting at
- For
- A single bid, fully prepared.
- Terms
- Confirmed with you before work starts
- Included
- The write-up about your companyA checklist matching the agency's rules · The technical write-up
- Price
- $649/moStarting at
- For
- Ongoing coverage for teams bidding regularly.
- Terms
- Up to 2 full bids a month
- Included
- We send you bids that fit your tradeOne person who knows your file
No card required to get started. We never promise a win: our readiness check tells you whether the submission is complete and correct, not whether you'll be awarded the contract. See full pricing
Questions contractors actually ask.
- What is First Coast Bids?
- A done-for-you bid prep service. You send us your RFP; our team prepares the capability statement, compliance matrix, and technical narrative for you.
- Do you guarantee I'll win the bid?
- No one can guarantee an award. What we promise is a careful, complete package, checked line by line against the RFP's own requirements, with anything we couldn't confirm marked for you to fill in.
- Why do I submit the bid myself instead of First Coast Bids submitting it?
- You hold the reins. Government procurement portals tie submissions to your own company's registered vendor credentials, so you're the one who uploads and hits submit. We prepare the package, you stay in control of your own account.
- How does pricing work?
- One-off starts at $399, Retainer starts at $649/mo, and Pilot is free for our first 10 clients. See the Pricing page for the full breakdown. We confirm the exact number with you directly before any work starts. No card is required to get started, and every deliverable is free to preview before anything's due.
- What do I need to get started?
- Just the RFP itself (or a link to it) and basic company info: NAICS codes, small-business status, and set-asides if you have them.
- Is my data secure?
- Your submission and files are tied to your account only, and every status change on your bid is recorded in an audit trail.
Ready to send in a strong bid?
Tell us about your bid. It only takes a few minutes.
Start a pilot bidNo card required to get started.New to government bids? Start here